Effective Date: March 18, 2025
Website: https://odekahaiti.org
Business Name: Odeka Haiti
Email: info@odekahaiti.org
Address: PO BOX 9308, Naples, Florida 34101, USA
1. Introduction
Odeka Haiti (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://odekahaiti.org.
We process your personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant regulations.
By using our website, you consent to the data practices described in this policy.
2. Information We Collect
2.1 Personal Data
We may collect and process the following personal data when you interact with our website:
- Contact Information (e.g., name, email address, phone number, mailing address)
- Donation Details (e.g., transaction amount, payment method, billing details)
- Newsletter Subscription Information (e.g., name, email address, communication preferences)
- Volunteer or Membership Information (e.g., event participation, skills, and experience)
- Any other data you provide when contacting us or filling out forms
2.2 Automatically Collected Data
When you visit our website, we automatically collect certain data, including:
- IP address
- Browser type and version
- Pages visited and time spent on the website
- Device information (operating system, screen resolution)
- Referring website or search terms
We use cookies and similar tracking technologies to collect this information. (See Section 7: Cookies & Tracking Technologies).
3. How We Use Your Data
We process your personal data for the following purposes:
- To process donations and issue receipts.
- To manage and respond to inquiries submitted via contact forms.
- To send newsletters and updates if you have opted in.
- To improve our website experience through analytics and performance tracking.
- To comply with legal obligations and protect against fraud.
- To organize and coordinate volunteer activities.
We do not use your personal data for automated decision-making or profiling.
4. Legal Basis for Processing (GDPR Compliance)
We process your personal data under the following legal bases:
- Consent – When you voluntarily provide your information (e.g., signing up for newsletters, making a donation).
- Contractual Obligation – When processing your donations or event registrations.
- Legitimate Interest – When improving our website, ensuring security, and preventing fraud.
- Legal Obligation – When complying with financial reporting laws and other legal requirements.
5. How We Share Your Data
We do not sell, rent, or trade your personal data. However, we may share it with:
- Payment Processors – To process donations securely.
- Third-Party Service Providers – Such as email marketing services and cloud storage providers.
- Legal Authorities – If required by law or to prevent fraud.
We require all third parties to handle your data securely and in compliance with data protection laws.
6. Data Retention & Security
We retain your data for as long as necessary to fulfill the purposes outlined in this policy. Specifically:
- Donation records: 7 years (for tax & legal compliance)
- Contact inquiries: 1 year
- Newsletter subscriptions: Until you opt out
We implement industry-standard security measures to protect your data, including encryption, firewalls, and access controls. However, no method of transmission over the internet is 100% secure.
7. Cookies & Tracking Technologies
We use cookies and tracking technologies to enhance your browsing experience. You can manage or disable cookies through your browser settings.
Types of Cookies We Use:
- Essential Cookies – Required for website functionality.
- Analytics Cookies – To track website performance (Google Analytics).
- Marketing Cookies – Used for targeted communications (only if consented).
By using our website, you consent to our cookie usage.
8. Your Data Protection Rights
If you are in the EU (GDPR) or California (CCPA), you have the following rights:
8.1 GDPR Rights (For EU Users)
- Right to Access – Request a copy of your personal data.
- Right to Rectification – Correct inaccurate data.
- Right to Erasure – Request deletion of your data (under certain conditions).
- Right to Restrict Processing – Limit how we use your data.
- Right to Data Portability – Obtain your data in a structured format.
- Right to Object – Opt-out of marketing communications.
To exercise these rights, contact us at info@odekahaiti.org.
8.2 CCPA Rights (For California Users)
- Right to Know – Request information on data collected.
- Right to Delete – Ask for deletion of your data.
- Right to Opt-Out – Stop the sale of your data (we do not sell data).
California residents can contact us to exercise CCPA rights.
9. International Data Transfers
If you are located outside the United States, your information may be transferred to and processed in the USA. By using our services, you consent to this transfer. We take appropriate safeguards to protect your data in compliance with GDPR.
10. Third-Party Links
Our website may contain links to external websites (e.g., donation platforms, partner organizations). We are not responsible for their privacy practices. We recommend reviewing their privacy policies before providing personal data.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. If changes are significant, we will notify users via email or an announcement on our website.
Last updated: March 18, 2025.
12. Contact Information
If you have any questions or concerns about this Privacy Policy, please contact us:
📍 Odeka Haiti
PO BOX 9308, Naples, Florida 34101, USA
📧 info@odekahaiti.org
Thank you for trusting Odeka Haiti with your personal information. Your privacy and security are important to us.